Catalog of Administrative Data Sets

Administrative data are information collected, used, and stored primarily for administrative (i.e., operational), rather than research, purposes. These data can be an excellent source of information for use in research and impact evaluation. Specific requirements and processes for obtaining data vary by data source. To assist researchers in screening potential data sources, J-PAL North America has cataloged a number of key US data sets. The catalog documents procedures on how to access data based on information provided by the originating agencies.

For further information, view all of J-PAL North America's current resources related to administrative data

Used by a J-PAL affiliate for a randomized evaluation.
First year for which the data set is available.
State or province
Personally identifiable information is available such that data may be linked to external data sources.
62 result(s)
  • Health

New York Statewide Planning and Research Cooperative System (SPARCS) Data

New York State Department of Health Office of Quality and Patient Safety, Bureau of Health Informatics
Initially created to collect information on hospital discharges, SPARCS collects patient-level data on patient characteristics, diagnoses and treatments, services, and charges for all hospital inpatient stay and outpatient visits in the state of New York. SPARCS also includes data on all ambulatory...
  • Education
  • Health

North Carolina Early Childhood Integrated Data System (ECIDS)

North Carolina Department of Health and Human Services (DHHS) North Carolina Department of Public Instruction (DPI)
Individual-level data on early childhood education, health, and social services from children participating in various programs and services in the state of North Carolina.
  • Political Economy and Governance

North Carolina Voter Records

North Carolina State Board of Elections
Individual-level data on all citizens who are registered to vote in the State of North Carolina. Voter files include registration status, voter history records, voting activity, as well as geographic information.
  • Political Economy and Governance

Ohio Department of Taxation

Ohio Department of Taxation (ODT)
State and local tax data from Ohio
  • Education

Ohio Higher Education Information (HEI)

Ohio Department of Higher Education Ohio State University Center for Human Resources Research (CHRR) Ohio Longitudinal Data Archive (OLDA) Ohio Education Research Center (OERC)
Student enrollment, course records, financial aid data, personnel files, facilities records, and finance data submitted by public colleges and universities in Ohio.
  • Education

Ontario Ministry of Education Data

Ontario Ministry of Education Education Statistics and Analysis Branch (ESAB)
Student and educator data including courses, enrollment, report cards, marks, credits, and educator assignment and performance appraisal for all public elementary and secondary schools in the province of Ontario, Canada.
  • Health

Oregon Integrated Client Services (ICS) Data

Department of Human Services (DHS) Oregon Health Authority (OHA) Office of Forecasting, Research, and Analysis (OFRA)
Individual-level data on clients served by most OHA and DHS programs. ICS compiles information from a variety of data sources and de-duplicates client records from within and across programs. ICS data include eligibility, enrollment, and service episode information in addition to geographic and...
  • Health

Oregon Vital Statistics

Oregon Health Authority (OHA) Center for Health Statistics (CHS)
Individual-level data from birth and death certificates in Oregon. Includes demographic information, characteristics of mother's health and prenatal care, and cause of death.
  • Political Economy and Governance

Oregon Voter Records

Oregon Secretary of State, Office of the Secretary of State, Elections Division
Individual-level data on all citizens who are registered to vote in the State of Oregon. Voter files include registration status, voting activity, as well as geographic information.
  • Education

Puerto Rico Department of Education

Puerto Rico Department of Education (PRDE) Education Research and Innovation Center (CIIE) which belongs to the Secretariat of Transformation, Planification and Performance (SATPRE)
Student-level data on Puerto Rico public school students, including enrollment, attendance and grades