Accounts Payable Specialist - IPA

Country:
  • United States of America
Education:
  • Bachelor's
Start Date (Earliest):
Length of Commitment:
Three years or more

Innovations for Poverty Action (IPA) is seeking an energetic self-starter for their growing Finance department. The Accounts Payable Specialist will support all aspects of Accounts Payable responsibilities of IPA globally, receiving and processing payment requests from staff both in the U.S. and internationally, as well as from suppliers both through the mail and electronically via email. This position requires the ability to work independently and effectively under tight deadlines, attention to detail, consistently display accurate and high-quality work, as well as excellent oral and written communication skills with an ability to effectively liaise across levels and departments in the organization and with key partners. The role will report to the Accounting and Finance Manager.Innovations for Poverty Action (IPA) is seeking an energetic self-starter for their growing Finance department. The Accounts Payable Specialist will support all aspects of Accounts Payable responsibilities of IPA globally, receiving and processing payment requests from staff both in the U.S. and internationally, as well as from suppliers both through the mail and electronically via email. This position requires the ability to work independently and effectively under tight deadlines, attention to detail, consistently display accurate and high-quality work, as well as excellent oral and written communication skills with an ability to effectively liaise across levels and departments in the organization and with key partners. The role will report to the Accounting and Finance Manager.

Responsibilities 

  • Ensure that all invoices and payments are processed in a timely and accurate manner.
  • Review onboarding documents for consultants and set up vendor record in accounting system for payments of services and expense reimbursements.
  • Request, review and verify documentation to ensure all payments are in accordance with IPA’s accounting policies and procedures.
  • Ability to research, investigate and resolve invoice discrepancies associated with processing invoices.
  • Review expense reimbursements for employees and ensure they are appropriately supported, coded and approved in line with IPA’s approval matrix; Coordinate with payroll function for payment, and record in the accounting system.
  • Prepare and process payments via check runs or electronic payments via ACH, wire or purchase of foreign currency. Provide appropriate support to enable payment authorization.
  • Monitor accounts to ensure payments are processed within vendor terms.
  • Prepare and maintain vendor files including banking information, tax identification and 1099 status and process 1099s annually.
  • Correspond with vendors, employees and consultants to request additional data or responding to their inquiries.
  • Support payroll processing as required.
  • Provide various analyses, reconciliations, and schedules for the year-end financial audit and single federal audit and Form 990.
  • Support month end processes as required
  • Support initiatives led by Accounting and Finance Manager and Controller
  • Perform ad-hoc analysis and queries on a variety of tasks and projects as needed.

Qualifications 

  • Bachelor’s degree required. International and Nonprofit experience a plus.
  • Minimum 3-5 years of experience in accounts payable or general accounting with a strong knowledge of accounts payable and general accounting procedures.
  • Excellent computer proficiency particularly in Microsoft Excel and data entry.
  • Must be able to work under pressure and meet deadlines, while maintaining a positive attitude and providing high quality deliverables.
  • Experience in accounting software. NetSuite is a plus.
  • Excellent oral and written communication skills with an ability to effectively liaise across levels and departments in the organization and with key partners. Ability to work independently and to carry out assignments to completion within parameters of instructions given, prescribed routines, and standard accepted practices.