The Finance Associate is based at the Massachusetts Institute of Technology in Cambridge, MA.
The Administrative Group at J-PAL supports J-PAL’s mission to efficiently translate research by J-PAL affiliates into actionable poverty alleviation policies around the world. We are looking to hire staff who combine a strong a passion for working with organizations around the world to inform development policy with solid administrative abilities to further our mission.
Under the supervision of the Finance and Administrative Manager, the Finance Associate supports J-PAL’s work by carrying out financial operations for the office and for specific grants, including processing and tracking expenses, developing purchase orders for procurement activities, processing payments with MIT’s Accounts Payable office, tracking grant finances through MIT’s SAP system, and developing draft budgets for various activities. The Finance Associate works with the Research, Policy, and Training teams to make sure their needs for financial management, planning, and reporting are met.
Principal Duties and Responsibilities (Essential Functions**):
• Grants: Assists in preparation of budget spreadsheets and projections, proposal documentation and forms related to sponsored program and gift administration; Processes invoices and monitors expenses for compliance with sponsor guidelines and in accordance with approved budgets.
• Expenses: Processes accounts payable including approving invoices/RFP's and travel expense reports, interacting with vendors to answer questions and resolve issues.
• Operations: Processes procurement requisitions, journal vouchers, and verifies credit card purchases.
• Tracking: Monitors activity in cost objects, assists in assembling financial reports and projections; closes outstanding P.O.'s and issue new blanket POs for new fiscal years.
• Subawards: Assists Finance and Administration Manager on subaward processing and reporting.
• Other tasks as assigned by the Finance and Administration Manager.
The Finance Associate reports directly to the Finance and Administration Manager. He/she takes ownership of tasks and exercises good judgement in knowing when to seek feedback from managers, and shows initiative in adding value to processes. The Finance Associate is expected to see projects through from start to finish, under the direction of the Manager.
The Finance Associate exercises no direct supervision.
Qualifications & Skills:
• Education: Bachelor’s degree strongly preferred, but not required.
• Experience: Minimum of 3 years administrative/finance experience in an office environment, including substantive internships. Experience with financial budgeting, tracking and projections preferred.
• Communication: Good written and verbal skills; ability to build good relationships and work within a team; ability to communicate clearly with a broad range of stakeholders.
• Time & Project Management: Proven ability to anticipate, plan, prioritize, and meet tight deadlines; demonstrated ability to efficiently organize and manage a high volume of work
• Attention to Detail: Strong ability to self-manage a time-sensitive workflow while maintaining high quality output and absolute accuracy with details