Grants Manager/Senior Grants Manager - IPA

Organization:
Location:
  • United States of America
Start Date (Earliest):
Length of Commitment:
Two years

Innovations for Poverty Action, an international non-profit, seeks a qualified applicant for the position of Grants Manager to serve as a main point of contact for information and guidance on grants and contracts, maintain quality oversight of a portfolio of grants within Innovations for Poverty Action’s programs, and act as a direct supervisor to one or more Grants Managers. This position will work closely with in-country and Project Teams and members of Grants, Global Finance, Grants Financial Management, IT, and Legal Teams to review, negotiate, and accept incoming agreements, ensure compliance with existing agreements, act as a subject matter expert in grants administration operations that emphasize assessment and mitigation of risk, compliance, and enforcement of OMB circulars and institutional grant-related policies and procedures, and, lastly, exercise sound judgement in independently interpreting and adapting policies and regulations for application to specific grant awards as well as develop solutions to substantive challenges affecting the effectiveness and efficiency of the grant agreement process. The Grants Manager enables IPA to discover and promote effective solutions to global poverty by managing a portfolio of private and public grants and contracts within an assigned geographic region (East Africa, West Africa, Asia and/or Latin America) and/or thematic sector.

Responsibilities 

  • Lead assigned functional area of grants management, coordinating closely with internal and external stakeholders, from pre-award through close-out
  • Serve as primary in-house expert and resource on a specific aspect of grants management (e.g. USG or FCDO rules and regulations, internal policies, training, and subrecipient monitoring.)
  • Serve as a primary resource for Country Office staff and Project teams on grant awards and donor requirements
  • Ensure compliance with donor requirements by tracking the terms and conditions of grants and contracts via regular and reoccurring portfolio review meetings
  • Work with project teams to request and secure award modifications on a timely basis
  • Serve as the primary liaison with donors for awards within assigned portfolio
  • Collaborate regularly with Project teams and members of Grants, Global Finance, Grants Financial Management, IT, and Legal to create and/or refine existing grant-related policies and procedures
  • Conduct, participate, and/or design training on grants-related topics for IPA staff as requested
  • Review draft award agreements including amendments and cost extensions, negotiate terms with donor and coordinate internal approvals and set up of awards in IPA systems
  • Manage the subrecipient process within assigned portfolio in coordination with Project and Legal teams including:
    • Performing due diligence on potential subrecipients;
    • Preparing and negotiating subaward agreements;
    • Monitoring subrecipient performance for compliance
  • Support the business development team on proposal and budget preparation as requested, particularly for those involving federal funds
  • Judiciously escalate to their manager any projected inabilities to meet contractual obligations and proactively mitigate risks through regular review of grant portfolios and readiness to propose remedial solutions
  • Maintain accurate grant records
  • Coordinate preparation and submission of award agreement deliverables per donor requirements
  • Ensure the timely processing of all grant closeouts

Qualifications 

  • Bachelor’s degree in relevant field, particularly business administration, finance, accounting.
  • 5-7 years of professional work experience including prior grants management, sponsored research and/or contract administration experience (8-10 years of experience for Senior Grants Manager position)
  • Proven track record administering grants from federal (e.g. USAID), international (e.g. DfiD), and other major donors (e.g. Gates Foundation)
  • Demonstrated capacity to handle a portfolio of grants ranging in award size and volume
  • Prior experience managing, training and mentoring other staff, including direct reports
  • Ability to build and foster strong relationships with internal/external clients at all levels of the hierarchy within the organization
  • International development experience in Africa, Asia or Latin America preferred
  • Excellent computer proficiency, particularly in MS Excel and Salesforce, Box and Google or similar applications and software.
  • Ability to work effectively in a fast-paced and changing environment and to handle multiple tasks and demands, and establish priorities, while maintaining a positive attitude and providing exemplary customer service
  • Detail oriented approach with an ability to effectively liaise across multiple departments, countries, and time zones.
  • Ability to exercise sound judgment and make decisions independently
  • Excellent interpersonal skills including patience, diplomacy, willingness to listen, and oral and written communication skills, with an ability to effectively communicate with internal and external customers