Project Coordinator/Project Manager - Inclusion Economics India Centre at IFMR

About the organization

Inclusion Economics India Centre (IEIC) is an initiative affiliated with Inclusion Economics at Yale University (YIE), founded and based out of the Yale Economic Growth Center and MacMillan Center. IEIC is based at the Institute for Financial Management and Research (IFMR) Society.

Inclusion Economics’ vision is a world where research and dialogue ensure economic justice, social opportunity and environmental protection. Drawing upon economics, political science, and related fields, we conduct cutting-edge research to understand how policy can promote inclusive, accountable economies and societies. Our core research focuses on gender as it relates to labour economics and broader economic empowerment; political economy and governance; and environmental economics. We also aim to build a culture of evidence and increase data literacy in the public sector, strengthening leaders’ ability to identify and implement evidence-informed policies. Throughout the research life cycle, we engage closely with policy counterparts to ensure we address questions of immediate relevance, and we regularly communicate data-driven insights with policy counterparts and the general public.

The role

The Project Coordinator/Manager (final title TBC) will support a new initiative, IEIC’s Women in Leadership in Economics (WiL) initiative, that seeks to advance women’s representation in leadership in economics and public policy in India, in supporting the administrative, financial, and communication functions. The responsibilities involve coordinating events, maintaining organisational records, managing internal and external communications, and assisting in financial management. The ideal candidate will be adept in project management, is highly organised, detail-oriented, an excellent communicator and comfortable managing multiple priorities in a dynamic setting.

Responsibilities

• General Administration
  • You will provide administrative and logistical support to the new initiative.
  • You will maintain and update organisational records including but not limited to:
    • Membership lists
    • Financial accounts
    • Important correspondence
  • You will prepare minutes of all meetings and coordinate follow-up on action items.
  • You will support any other activities aligned with the objectives of the initiative as assigned by your manager and/or the Convenor of the initiative.
• Event Planning and Management
  • You will assist in planning and organising conferences, seminars, workshops, and such other events.
  • You will be the nodal person to handle all event logistics including venue coordination, participant communication, registrations, travel coordination and materials preparation.
  • You will coordinate with partners, speakers, and volunteers to ensure smooth execution of events.
  • You will support in preparing event budgets, estimating costs, and ensuring adherence to approved financial plans.
  • You will track and reconcile event-related expenditures and maintain proper documentation for accounting and reporting.
  • You will ensure cost-effectiveness, quality, and transparency in all procurement and payment processes.
  • You will coordinate with the finance sub-committee for post-event financial closure, including invoice verification and payment tracking.
• Vendor Management
  • You will support in identifying and recommending suitable vendors for events and administrative needs (such as caterers, venues, travel agencies, etc.) in consultation with your manager and the Finance Manager.
  • You will serve as the main point of contact for vendors during event execution.
  • You will ensure vendors deliver agreed services on schedule and to expected standards.
  • You will support the finance & admin team in negotiating rates, timelines, and deliverables with vendors to ensure quality and value for money.
  • You will coordinate with the finance team to process payments and close out financial obligations post-event.
• Outreach and Communications
  • You will manage and update the website and blogs, etc. as guided by your manager.
  • You will coordinate the design, writing, and distribution of the initiative’s newsletter.
  • You will support in developing communication materials, announcements, and reports to enhance the initiative’s visibility and engagement.
  • You will ensure consistency in branding and outreach materials.
• Grants Management
  • You will support the preparation of grant proposals and reports
  • You will maintain documentation of ongoing and completed grants.

Basic qualifications

• A Bachelor's/Master’s degree in social sciences, economics, management, or related fields
• 3–5 years of experience in administrative coordination, project management, or event management.
• Strong organisational and multitasking abilities.
• Excellent written and verbal communication skills (English and Hindi)
• Ability to interact professionally with academics, researchers, and institutional partners.
• Proficiency in Microsoft Office tools
• Experience with newsletter tools (e.g., Mailchimp).
• Ability to work independently and collaboratively with multiple stakeholders.

Preferred qualifications

• Knowledge of tools for communication — Mailchimp, Canva, Zoom, Google Forms, etc.
• Comfort with managing online events and webinars.
• Ability to prepare reports in Excel based on the information provided.

Location: New Delhi, India