Catalog of Administrative Data Sets

Administrative data are information collected, used, and stored primarily for administrative (i.e., operational), rather than research, purposes. These data can be an excellent source of information for use in research and impact evaluation. Specific requirements and processes for obtaining data vary by data source. To assist researchers in screening potential data sources, J-PAL North America has cataloged a number of key US data sets. The catalog documents procedures on how to access data based on information provided by the originating agencies.

For further information, view all of J-PAL North America's current resources related to administrative data. 

Used by a J-PAL affiliate for a randomized evaluation.
First year for which the data set is available.
State or province
Personally identifiable information is available such that data may be linked to external data sources.
23 result(s)
  • Crime, Violence, and Conflict
  • Education
  • Health

Allegheny County Data Warehouse

Allegheny County Department of Human Services (DHS) Allegheny County Jail Allegheny County Adult Probation Allegheny County Juvenile Probation Allegheny County Medical Examiner’s Office Housing Authority of the City of Pittsburgh Allegheny County Housing Authority Pittsburgh Public School District Clairton City School District Duquesne School District Penn Hills School District Propel Charter Schools Magisterial District Courts and the Court of Common Pleas in Allegheny County Pennsylvania Department of Human Services Pennsylvania Department of Labor and Industry
Client-level demographic, service, and provider information across multiple DHS service areas e.g., aging, child welfare, intellectual disabilities, mental health, and homelessness.
  • Health

American Medical Association Physician Masterfile

American Medical Association (AMA) Division of Health Solutions Data Management (HSDM)
Current and historical data on all physicians in the United States.
  • Health

Aurora Health Care Data

Aurora Health Care, Aurora Research Institute (ARI)
Individual-level data from electronic medical records at Aurora Health Care, a large, not-for-profit, private health care provider in Wisconsin and Illinois.
  • Health

California Health Care Data

California Office of Statewide Health Planning & Development (OSHPD)
Clinical care and patient records data from licensed general acute care hospitals, emergency departments, and ambulatory care surgery centers in California. Includes inpatient discharge and outpatient encounter information.
  • Health

Cardiac Arrest Registry to Enhance Survival (CARES)

Emory University Woodruff Health Sciences Center
Includes all non-traumatic out-of-hospital cardiac arrests (OHCAs) where the patient receives resuscitative efforts (CPR and/or defibrillation) by 911 responders, or is defibrillated by a bystander prior to the arrival of 911 responders, that occur in the CARES catchment area (covering 49% of the US...
  • Health

Colorado Vital Statistics and Health Information Data Set

Colorado Department of Public Health and Environment (CDPHE) Registries and Vital Statistics Branch (RVSB)
Individual-level vital records data from birth and death certificates in Colorado.
  • Health

Illinois Department of Public Health Discharge Data

Illinois Department of Public Health
Patient encounter data on health care utilization and cost in all acute care hospitals, specialty hospitals, and ambulatory surgical clinics in Illinois.
  • Health

Massachusetts Vital Records

Massachusetts Department of Public Health (MDPH) Registry of Vital Records and Statistics (RVRS)
Individual level data from birth and death certificates in Massachusetts.
  • Health

Medicaid and Children’s Health Insurance Program (CHIP) files

Centers for Medicare and Medicaid Services (CMS), Research Data Assistance Center (ResDAC), Chronic Conditions Warehouse (CCW)
These datasets contain enrollment and claims data for persons enrolled in Medicaid and the Children’s Health Insurance Program (CHIP) in all 50 states and DC.
  • Health

Medicare Data

Centers for Medicare and Medicaid Services (CMS)
Claims data from Medicare Parts A and B, prescription drug data from Part D, beneficiary information, and cost reports.