Catalog of Administrative Data Sets

Administrative data are information collected, used, and stored primarily for administrative (i.e., operational), rather than research, purposes. These data can be an excellent source of information for use in research and impact evaluation. Specific requirements and processes for obtaining data vary by data source. To assist researchers in screening potential data sources, J-PAL North America has cataloged a number of key US data sets. The catalog documents procedures on how to access data based on information provided by the originating agencies.

For further information, view all of J-PAL North America's current resources related to administrative data. 

Used by a J-PAL affiliate for a randomized evaluation.
First year for which the data set is available.
State or province
Personally identifiable information is available such that data may be linked to external data sources.
23 result(s)
  • Health

National Death Index

Centers for Disease Control and Prevention (CDC) National Center for Health Statistics (NCHS) Division of Vital Statistics (DVS)
Death record information from state vital statistics offices. Includes date and cause of death.
  • Health

National Vital Statistics Birth and Death Data

Centers for Disease Control and Prevention (CDC) National Center for Health Statistics (NCHS) Division of Vital Statistics (DVS)
Individual-level data from birth and death certificates in the US and US territories.
  • Health

New Jersey Hospital Discharge Data

New Jersey Department of Health (NJ DOH) New Jersey Hospital Discharge Data Collection System (NJDDCS)
Admission and discharge dates, hospital and physician provider identifiers, services rendered, charges, and insurance information for New Jersey hospitals
  • Health

New York City Vital Statistics Data

New York City Department of Health and Mental Hygiene
Individual-level data from birth and death certificates in New York City.
  • Health

New York Statewide Planning and Research Cooperative System (SPARCS) Data

New York State Department of Health Office of Quality and Patient Safety, Bureau of Health Informatics
Initially created to collect information on hospital discharges, SPARCS collects patient-level data on patient characteristics, diagnoses and treatments, services, and charges for all hospital inpatient stay and outpatient visits in the state of New York. SPARCS also includes data on all ambulatory...
  • Education
  • Health

North Carolina Early Childhood Integrated Data System (ECIDS)

North Carolina Department of Health and Human Services (DHHS) North Carolina Department of Public Instruction (DPI)
Individual-level data on early childhood education, health, and social services from children participating in various programs and services in the state of North Carolina.
  • Health

Oregon Integrated Client Services (ICS) Data

Department of Human Services (DHS) Oregon Health Authority (OHA) Office of Forecasting, Research, and Analysis (OFRA)
Individual-level data on clients served by most OHA and DHS programs. ICS compiles information from a variety of data sources and de-duplicates client records from within and across programs. ICS data include eligibility, enrollment, and service episode information in addition to geographic and...
  • Health

Oregon Vital Statistics

Oregon Health Authority (OHA) Center for Health Statistics (CHS)
Individual-level data from birth and death certificates in Oregon. Includes demographic information, characteristics of mother's health and prenatal care, and cause of death.
  • Health

South Carolina Health Utilization Data

South Carolina Revenue and Fiscal Affairs Office (RFA)
Clinical care and patient records data from licensed general acute care hospitals, emergency departments, and ambulatory care surgery centers in South Carolina. Includes inpatient discharge and outpatient encounter information.
  • Health

South Carolina Vital Records

South Carolina Department of Health and Environmental Control (DHEC)
Individual-level vital records from birth and dealth certificates in South Carolina (SC). Includes demographic information, characteristics of mother's health and prenatal care, and cause of death.