Administrative Data Sets

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Catalog of Administrative Data Sets

Administrative data are information collected, used, and stored primarily for administrative (i.e., operational), rather than research, purposes. These data can be an excellent source of information for use in research and impact evaluation. Specific requirements and processes for obtaining data vary by data source. To assist researchers in screening potential data sources, J-PAL North America has cataloged a number of key US data sets. The catalog documents procedures on how to access data based on information provided by the originating agencies.

All of J-PAL North America's current resources related to administrative data can be found here

Sector
Subject
Population
Used by J-PAL Affiliate
Geography
Earliest Year Available
Latest Year Available
PII Available for Linking
38 Results

Health

American Medical Association (AMA), Division of Health Solutions Data Management (HSDM)

Current and historical data on all physicians in the US, Puerto Rico, Virgin Islands, and certain Pacific Islands.

Health

California Office of Statewide Health Planning & Development (OSHPD)

Clinical care and patient records data from licensed general acute care hospitals, emergency departments, and ambulatory care surgery centers in California. Includes inpatient discharge and outpatient encounter information.

Labor Markets

State of California Employment Development Department (EDD)

Information on pre-UI employment, wage records, and UI benefits for workers in California. 

Health

Emory University Woodruff Health Sciences Center

Includes all out-of-hospital cardiac arrests (OHCAs) of non-traumatic etiology where the patient receives resuscitative efforts by first responders or EMS, or is defibrillated prior to EMS arrival, that occur in the CARES catchment area (covering 40% of the US population).

Education

Charlotte-Mecklenburg School District (CMS), Office of Accountability

Student- and teacher-level data including courses, enrollment and test scores in the Charlotte-Mecklenburg Schools (CMS) district

Crime, Violence, & Conflict

Chicago Police Department (CPD)

Data collected by the Chicago Police Department (CPD) include arrests and crime incidents reported to CPD. Arrest data include a record of each arrest with arrestee identifying information and charge description. Crime incident data include date and time of crime incident, along with crime type and charge description. CPD maintains victimization data generated when a victim reports a crime, including the date and time of the crime incident and identifying information about the victim.

Education

Chicago Public Schools (CPS) Office of Performance

Student- and staff-level information collected by CPS, including Illinois State Achievement Test (ISAT) scores, gender, and race.

Health

Colorado Department of Public Health and Environment (CDPHE), Registries and Vital Statistics Branch (RVSB)

Individual-level vital records data from birth and death certificates in Colorado.

Education

DC Public Schools (DCPS)

Student-level data collected by DCPS including grades and attendance data. 

Education

Florida Department of Education Bureau of Accountability Reporting, PK-20 Education Data Warehouse (EDW)

Individual student level data on Florida public school students, including course, enrollment and test data, and post-educatione outcome data.

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